Audio Visual Volunteer with Descriptions

VOLUNTEER - CLICK HERE VOLUNTEER - CLICK HERE	A volunteer is needed each Sunday for the following responsibilities. Announcements - PPT Bulletin Final Prep Prelude/Offertory - PPT/Movie Compiler 1st Service Operator 2nd Service Operator 1st & 2nd Service Sound Technician Produce Audio CD Produce DVD How to share large PPT and movie files. You may also contact Keith Holmes at 785.823.0243 or keith@presentyourbest.com.
The PPT/Movies need to be done by Saturday, 12 noon and provided to the Compiler.  The best way to do this is upload them to the server and then contact by phone or email the compiler that it is done.  Instructions

Announcements - PPT
Announcements included are the special events taken from the web calendar. We are not including regular scheduled meetings. The PPT can be prepared any time during the week but shouldn't be finalized until Friday 5:00 p.m. This way late special events can be included. The PPT is then sent to the "compiler" by Saturday, 12 noon, who will get it set up for the Sunday services.
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Bulletin Final Prep
The office staff usually do the text from the bulletin into a PPT and upload to the server. Though the background image and formatting of the text and songs needs to be done. The compiler may do this but it is helpful to have another person do this.
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Prelude/Offertory - PPT/Movie
Designs a PPT or movie to be shown during the prelude and offertory.

Compiler
Compiles the annoucement PPT, bulletin PPT (provided by the church office), prelude/offertory PPT/Movie.  Then proofs the Media Shout script by listening to the audio cassette tape provided by the office staff and makes corrections as necessary. The audio cassette tape includes the words to the songs.
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1st Service Operator
Arrives at the church at 8:00 a.m. and starts the Media Shout (software) script on the computer. Then cues (advances) the slides during the service. Turns off the projectors to save lamp life. More Help
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2nd Service Operator
At 10:40 starts the Media Shout (software) script on the computer. Advances the slides during the server. After the service turns off the projectors, shuts down the computer, turns off the DVD player if used, turns off the camera and turns off the a/v mixer. More Help
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1st and 2nd Service Sound Technician
Operates the sound board during the church service and records the service to the USB drive.

Produce Audio CD
Sound Technician will provide jump drive with audio.  Make an audio CD of the Words of Grace and Greeting, Scripture, Sermon and Blessing.  Burn CD for congregation.  Make file for web site.
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Produce DVD
Will operate and record the service (usually second service).  Make a DVD of the Words of Grace and Greeting, Scripture, Sermon and Blessing.  Burn DVD for congreation and Community Access.  Make file for web site.
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How to Share/Upload Your Files
When providing the PPTs or movies to the compiler they may be so large that your ISP will not allow you to send it with an email. Use an FTP program to upload it to the server.

The free FTP program to use is FileZilla. Download and install.

Here is documentation for FileZilla.  You can also use the help feature after installing.

Here are the settings you will need for the church server. You will need a password. For assistance and password, call Keith at 785.823.0243 and he will walk you through the settings. Email the compiler that the file is on the server. The compiler will go to the server, download and prepare for the Sunday morning services.
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